‫Aligning are your business and functional objectives.
‫Now that we've walked through the steps of estimating our costs for a zero based budget and our business
‫activity screener will now develop the actual budget proposal. Throughout this particular phase
‫use the attached template to follow along.
‫This is what you would use to present your budget for your project to your leadership team or management
‫for steps to move forward.
‫Now, it's important to remember that each company has a different process, so you may have to tweak
‫a few of these steps to align with the protocols of your company. Using the budget debt proposal template
‫you can start by using the template to create your executive summary.
‫Your executive summary should include highlights of this particular project, along with key takeaway
‫items and how your project will impact a company or department.
‫Be sure to highlight any KPIs which leadership may want to see.
‫You may also want to include a graphical image of how your budget will be allocated. The next few slides
‫in the handout will focus on objectives.
‫Of course, every particular project for our budget should have an objective.
‫You should have anywhere from one to five strategy statements and think about what those business objectives
‫are versus those functional objectives.
‫When we think about business objectives, we think about how the business will run.
‫We're thinking functional, we're thinking about a process who will actually walk through this process
‫of who will perform this task.
‫What department will perform this particular task?
‫So at a high level, you definitely want to call out those objectives.
‫You want to have no more than three business objectives and no more than three functional objectives.
‫Be sure to include your budget allocation for each business unit and function.
‫So you're going to go back to your cost estimate activity where you looked out all of those activities
‫into categories.
‫From the categories.
‫Think about what business unit will work on each category.
‫You may have to do a little math here because we need to understand the budget that should be allocated
‫to each business unit.
‫And we're also going to think about those functions you've aligned on the previous slide. In aligning
‫on your activities using these zero based budgeting activity screener.
‫You should have found some activities which were found to either be redundant or unnecessary.
‫Make sure you call out any activities that you've previously removed and hence were actually able to
‫quote unquote save on by not including and your budget.
‫These are very important to call out when leadership is walking through your presentation, as they
‫may ask where are the savings?
‫Or did you already take a look at these particular activities or categories to see where you can reduce
‫some of these itemization?
‫Last but not least, let's think about the budget data points.
‫So any sort of KPIs and metrics that you have to include, such as historical project data, previous
‫budgets, the number of projects let previously the number of resources estimate it to be a part of
‫the project.
‫Be sure to include those metrics, as well as information that can support those metrics in your presentation.
‫Again, let's try to apply this to our real life scenario, either a project that you're currently working
‫on or a previous project that you've been a part of.
‫And if this does not apply, let's think about a hypothetical scenario.
‫By now, you've walked through several preparation steps to create a zero based budget.
‫To ensure that you've marked off every single step in this process review and complete the checklist
‫handout to ensure your zero based budget is ready for presentation.